Set Up for Success

Go Back

4.2.1 How to Integrate within Society and IEEE OUs?

Once the Society/Council appoints a Young Professionals volunteer, there are a few important tasks, which can help in operating Young Professionals activities.

  1. The volunteer should make sure that the Society/Council governing body recognizes the rep as the Young Professionals leader in the Society/Council. Request the Society/Council leadership and Society/Council staff to add the rep to the email roster as well as the Society/Council’s official website to have appropriate communication opportunities.
  2. The volunteer may need assistance from additional volunteers. It is recommended that the rep create a Young Professionals Committee and recruit additional members based on expertise and performance. When the committee is formed, it should be approved and recognized by the Society/Council’s governing body. The committee should be included in the Society/Council roster and website as well.
  • The volunteer should work very closely with the Society/Council leadership. Try to attend all the important Society/Council meetings. If your presence is required, the travel should be funded by the Society/Council and the rep should attend the meeting. Attendance at leadership meetings enables the rep to understand the Society/Council business and to meet relevant leaders in the Society/Council. The rep should regularly provide updates to your Society/Council leadership regarding upcoming activities and ideas for young professionals.
  1. It is important for the young professionals to actively volunteer in order to stay in contact with different volunteers inside and outside their Society/Council. This includes the IEEE Global Young Professionals Committee, IEEE Technical Activities Board (TAB)’s Young Professionals Representative, staff members in IEEE Technical Activities, student volunteers of the Society/Council, IEEE Young Professionals Regional volunteers, IEEE Young Professionals volunteers at other Societies/Councils and any other relevant volunteers.
  2. The volunteer can also ask the Society/Council leadership or staff to provide access to databases and analytics tools (such as smart sheets or in any other available format), which can help in gathering relevant information for future activities or plans.

4.2.2 Organizational structure of IEEE Young Professionals Committee

A Young Professionals volunteer requires knowledge about the structure of the various relevant committees and OUs in his or her Society/Council and IEEE.

The IEEE Young Professionals committee is a committee of IEEE, which has been assigned for administrative purposes to the MGA Board.  While it reports through MGA, the committee maintains strong and active ties with IEEE Societies and Councils. The committee includes three voting representatives from the IEEE Technical Activities Board (TAB), appointed by the Vice President of Technical Activities, to ensure direct input and alignment with Societies and Councils. In addition, each IEEE Society and Council is invited to appoint a dedicated YP Representative to the committee, fostering collaboration, knowledge-sharing, and coordinated programming across IEEE’s technical communities.

The descriptions of the committee roles provided in the MGA Operations Manual are available here. The Committee structure can be found at: https://yp.ieee.org/2025-executive-team/

Society/Council reps will be invited for one face-to-face meeting of the committee every year (travel to be covered by each Society/Council). At this meeting, the volunteers have opportunities to connect with other young professionals across IEEE. This includes the committee leadership, other Society/Council volunteers, regional volunteers, Young Professionals representatives for IEEE Major Boards such TAB, EAB, SA and IEEE USA. This is an annual event where volunteers exchange ideas and learn about resources provided by the committee. In addition, the volunteers learn and contributes to the global and strategic goals of the IEEE Young Professionals program. IEEE expects to see value from the Young Professionals committee, so the action plans formed at the meeting are critical.

4.2.3 Young Professionals Committee for each Society/Council

While optional, each IEEE Society or Council is strongly encouraged to establish its own Young Professionals (YP) Committee to better serve and engage early-career members within its technical community.

  1. Given the global reach of IEEE Societies and Councils, it is important that dedicated committees reflect broad participation of membership with respect to factors such as geographical region, professional sector, and experience with geographic and technical IEEE organizational units. This strengthens local engagement and global relevance. Volunteer recruitment through IEEE Volunteering platform is recommended.
  2. The committee may include the following roles to distribute responsibilities effectively:
    1. Chair (typically the appointed Society/Council YP Representative)
    2. Vice Chair
    3. Secretary
    4. Regional representatives or Volunteers
    5. Marketing & Communications Lead
    6. Partnerships & Sponsorships Lead
    7. Event Organizers or Program Leads

Note: The above is a recommendation, however, each Society/Council can decide on the details that fit best to their interests and goals.

  • It is recommended to hold at least two meetings planned per year.
  1. The Chair (Society/Council YP Rep) should maintain regular communication with other YP volunteer groups, including Section Affinity Groups, Regional YP Committees, and the Global IEEE YP Committee, to stay informed on events and opportunities.
  2. Contact details can be found at rosters.ieee.org, or at YP volunteer directory.
  3. The representative must identify and mentor future leaders within the committee. Share relevant documents, guides, and institutional knowledge with all committee members. Ensure that the Society/Council President and President-Elect are informed of the committee’s contributions and value, as they often make decisions regarding future appointments.
  • Each representative must contact their society/council leadership for further requirements in terms of committee structure and size, and those requirements may be applicable to that society/council individually.

4.2.4 Society Chapters and Regional Coordinators

  1. Every Society/Council has Chapters in IEEE Sections. The rep can stay in touch with the chapters to organize activities. The contact information for the chapters can be obtained at rosters.ieee.org
  2. Society/Council reps also need to keep in touch with Regional Young Professionals Coordinators (10) for events in their Regions. The Regional reps can usually provide any volunteer help needed.
  • Society/Council reps egional and Section/Chapter events as much as possible. For example, Student and Young Professionals Congresses are regular events which are organized across the Regions. More examples can be found under 4.8.1 Success stories.
  1. Contact details of both Regional Young Professionals Coordinators and Society/Council reps can be found at YP volunteer directory.

Vtools seems to be MGA tool not TAB

How can this be achieved?

@g.sheedy@ieee.org We do need to update the text for vTools.  Will need to touch base with vTools team to see current access abilities.

It would be a good idea to provide some examples on how to do this.

Please check success stories for examples, added