How to Organise a Student and Young Professional Congress
August 23, 2015
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Today’s article comes to us from Region 8 and focuses on the organisation of student/young professional congresses. This thorough manual was put together by the wonderful volunteers of this region.

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The Student and Young Professional Congress (SYP Congress) is an event that takes place every two years in Region 8. It gathers both student and young professional members from all Sections in the Region and it provides an opportunity to network and get to know over four hundred people from all over the world. During the Congress, a wide variety of workshops and lectures are organized, dealing with interesting topics in diverse technical fields and also related to soft skills. Organizing such an event provides the opportunity to gain many different skills, from teamwork to fundraising, as well as it increases the profile of the student branch at region level. In general terms, it will improve the organizers’ CV. One very important fact to be taken into account is that this congress is not a regular conference or business oriented event. It must be volunteering, where organizers are motivated by enjoying the experience of engaging with the larger IEEE community and providing IEEE members an exceptional event. Since it is volunteer based, things like subcontracting more services than the minimum needed or having a surplus in the final budget must be strongly avoided. This event takes place in only one student branch at a time, and it involves a lot of work for more than a year… but in the end the congress is an excellent experience that is completely worth it in terms of new friends and many awesome experiences, in both professional and personal scopes. Also, it gives the chance to strengthen the collaboration with the Young Professional Affinity Group. This document intends to be a guide for those who are thinking to apply to organize this Congress, and it will try to help in the organization process, from the very beginning to the very end. There are also many Cross-sectional Congresses that usually take place the year in between two Region congresses, and most of this document is also valid in the organization of those.

  1. Motivation to organize a SYP Congress
  2. Preparing the application
  3. Organizing the congress
  4. During the congress
  5. After the congress

The full manual can be downloaded using the download image below

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