IEEE YP-Victorian Section – ExCom Meeting # 6

IEEE YP-Victorian Section – ExCom Meeting # 6
Meeting Minutes
Date: 08 April 2025
Attendees: Shruti, Alok, Anu, Arslan, Bhagwan Das
Discussion Points:
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Event Planning:
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Shruti confirmed the event booking.
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An event poster is in progress; Anu requested the final version to be shared in the WhatsApp group.
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Deadline: Release the event poster and invitations by Monday, 14 April.
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Media & Branding:
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Anu suggested Alok watch the R10 YP video on branding and take help from them to design posters with correct IEEE guidelines.
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Alok was assigned to handle all social media activities going forward by creating a YP gmail account
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Communications:
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Anu requested Bhagwan Das to complete the meeting minutes and upload for review with deadlines
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Anu asked Arslan to prepare and share the email draft before sending it to new members.
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Alias email was discussed; Anu proposed creating a Gmail account for managing communications.
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Awards & Initiatives:
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Anu shared about R10 Awards and IEEE Innovation challenge.
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Arslan and Bhagwan Das will look to apply for IEEE Innovation challenge – deadline 25 April 2025
Next Steps / Action Items:
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Shruti: Confirm event catering quote
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Anu: Awaiting video for branding, overseeing communications
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Alok: Finalize poster, manage social media, create Gmail for alias
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Arslan: Draft email invitation for review
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Bhagwan Das: To share meeting minutes with the team and suggest a deadline for any corrections and upload on vtool.
Virtual: https://events.vtools.ieee.org/m/487754